JOB TITLE: Human Resources Assistant (Full Time) for the Stainless Specility Tubing Facilites
**This position will be located at the Mannford divison**
GENERAL STATEMENT OF DUTIES: Provides administrative support to the Human Resources Department on all personnel matters and assists with payroll processing.
Supervision received: Reports directly to the HR Manager
SUPERVISION EXERCISED: None.
TYPICAL PHYSICAL DEMANDS: Must be able to work a minimum of 8 hours per day on a regular basis. Requires additional hours of work on occasion, as required per work load of position and department. Requires prolonged periods of sitting. Requires corrected vision and hearing to normal range. Requires prolonged periods of monitoring computer screens and displays. Utilizes a variety of hand positions to repetitively manipulate keyboard and mouse. Position requires occasional, prolonged periods of standing and walking distances of up to 2 miles in a manufacturing facility. Job is fast paced and the ability to deal with stress is essential.
TYPICAL WORKING CONDITIONS: The HR Assistant primarily works in an indoor office environment. This environment is typically temperature controlled and clean, with normal air contaminants, such as dust, typically found in an office environment. Position requires occasional exposure to manufacturing environment with exposure to loud and prolonged noise. Noise exposure is constant, which includes the noise of machinery and overhead cranes. Noise exposure also includes frequent and extremely loud changing sounds caused from metal tubing banging against each other during processing. All employees are required to wear Personal Protective Equipment (PPE) to include noise/hearing protection and safety glasses with side shields while in the manufacturing facility.
EXAMPLES OF JOB RESPONSIBILITIES:
- Coordinates recruiting practices of managing applications, online resume submissions, overseeing resumes are reviewed, scheduling interviews and application materials to applicants.
- Schedules meetings and interviews as requested.
- Coordinates the pre-employment process including, background checks, pre-employment physicals and scheduling/participating in orientation.
- Acts as back up for in the weekly payroll processes.
- Assists with the completion of employee surveys as needed.
- Issues memos and other correspondence to employees and supervisors regarding human resources information
- Oversees the uniform program taking all orders, handling all complaints and working with the vendor to resolve issues; coordinates weekly uniform exchanges with the vendor and reviews invoicing for any errors
- Performs customer service functions by answering employee requests and questions.
- Is responsible for ensuring the integrity and confidentiality of all personnel information, files, and data – includes both written and oral forms of information.
- Coordinates the distribution of paychecks on weekly basis.
- Is an expert in all Webco policies and procedures as outlined in the Webco Employee Handbook in order to assist employees and managers with questions, as needed
- Maintains files and records on personnel matters, filing such in personnel files and ensuring all such records and files are kept current and in order according to procedure.
- Works with the HR Manager in planning company-wide events and activities (ie, picnic, blood drive, influenza vaccinations, plant meetings, etc).
- Reception duties including taking incoming calls and greeting of guests; responsible for tidiness of front office area, conference rooms and kitchen; responsible for stock of kitchen supplies; hostess for visitors; maintenance of visitor logs
- Is responsible for updating HR Sharepoint site including, logging boots/safety glass reimbursements, vacation report, employee photo directory and SWT contact list
- Distributes attendance notifications.
- Prepares new hire packets for orientation, personnel folders and files new hire paperwork appropriately
- Assists with benefits enrollment for new employees by creating benefit packets and distributing to all eligible employees.
- Is responsible for purchasing office supplies and employee purchases thru outside vendor
- Assists HR Manager on special projects and assignments as needed.
- Assists other departments with administrative duties as needed.
PERFORMANCE REQUIREMENTS:
- Associates Degree in Business Administration or related field preferred and/or 1+ years experience in a Human Resources-related position.
- Experience in a manufacturing environment a plus.
- Highly motivated, personable, flexible, and eager to enhance knowledge and skills through on-going education and development.
- Must have the ability to multi-task and focus on work with details.
- Excellent interpersonal, written and oral communication skills.
- Must be able to work independently, as well as in project team environment.
- Must be able to maintain high level of confidentiality.
- Must have proficient skills in the use of personal computers including Microsoft Office applications.
- Ability to use a variety of office equipment properly for routine tasks on an as needed-basis, including fax machines, copy machines, email and central calendar systems.
KEY SUCCESS FACTORS:
- Stay abreast of new developments in human resource methods and processes.
- Understand the requirements of the job and manage time accordingly. This includes promptness to work, meetings, or schedules, and arriving for work or meetings well-prepared and ready to contribute.
- Outgoing, upbeat personality with the ability to quickly establish rapport in new situations and to work effectively with personnel at all organizational levels.
- Look for ways to enhance working relationships, inside and outside the department and company. Know what it takes to accomplish goals and objectives of the division and company. Actively seek opportunities to improve our success.
- Must be a creative, resourceful, and energetic leader with the ability and desire to accomplish responsibilities and projects in a hands-on, get in-involved manner.
- Protect employee interests in accordance with Webco’s HR policies and appropriate governmental laws and regulations.
- Understand the need and reasons for confidentiality. Maintain extreme and discrete confidentiality at all times, including documents and personnel files. Exercise discretion in communicating with others.
- Desire to look for improved ways of doing things, especially in delivering human resources services and capabilities to managers and employees.
- Demonstrated skill and effectiveness in oral and written communications, with the ability to prepare and deliver concise, understandable reports and presentations.
NOTE: MEETING THE PHYSICAL DEMANDS, JOB RESPONSIBILITIES, KEY SUCCESS FACTORS, ATTENDANCE AND WORKING HOURS ARE ESSENTIAL JOB FUNCTIONS OF THE HUMAN RESOURCES ASSISTANT.
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Please review all application instructions before applying to Webco Industries.
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