Uncategories File Assistant (Scanning Coordinator/Transcriptionist) - Department of Veterans Affairs - Chillicothe, OH

File Assistant (Scanning Coordinator/Transcriptionist) - Department of Veterans Affairs - Chillicothe, OH

May 23, 2016




This position is located in the Health Information Management Section (HIMS) of Patient Business Services (PBS) at the Chillicothe, Ohio VA Medical Center. The duties and responsibilities are performed throughout the facility, including all administrative and clinical areas involved with the service, in a multi-level care facility.

The incumbent is responsible for providing professional consultation, administrative assistance and health record support to the Chief, Health Information Management & Systems Department. The employee will provide professional and technical expertise to the medical center regarding implementation and maintenance of scanning in work units within HIMS/PBS and other services in the Medical Center utilizing any integrated systems which auto-import images.


Duties of this position include, but are not limited to:


  • Serving as the medical center subject matter expert on scanning and as the alternate Medical Records Officer

  • Providing education to all clinical and administrative personnel who use the Computerize Patient Records System (CPRS), VistA Image Display

  • The education, updates and oversight of Digital Image Capture conducted by any of the medical center services (Gastroenterology, Dental, Radiology, Optometry, Dermatology, etc.)

  • Ensuring that all necessary health/administrative information are integrated into the Computerized Patient Record System (CPRS) through PC-scanning hardware and Vista Imaging software

  • Acting as communication coordination and management of the Task Tracker or other similar communication tracking tools between the Care Navigation Center/on-VA Care Coordination and HIMS Scanning department

Work Schedule: Monday – Friday, 7:30 am to 4:00 pm


Some evenings, weekends and/or may be required.


Position Description Title/PD#: Scanning Coordinator/PD #07126-O









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The United States Department of Veterans Affairs (VA) is a government-run military veteran benefit system with Cabinet-level status. It is…






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