Associate Subaward Manager
East Africa Regional Support Team
Based in Washington, DC
Up to 25% international travel
Reports to the Senior Associate Program Manager
Who we are
We’re Population Services International (PSI), the world’s leading non-profit social marketing organization. We work to make it easier for people in the developing world to be healthy by providing access to products and services that range from mosquito nets to HIV testing.
There are over 9,000 “PSI’ers” around the world. It’s a diverse group of entrepreneurs and professionals with an unusually wide range of backgrounds – from the medical industry to the music business – all with unique skills we bring to the job.
Join us!
The East Africa department has one of the largest and most diverse program portfolios at PSI. From voluntary medical male circumcision in Malawi to family planning in Somaliland, we are working hard to make it easier for East Africans to lead healthier lives. More and more, we partner with other organizations, either local or international, to achieve our goals.
We are seeking an Associate Subaward Manager to help us manage our contractual relationships with these partners. You will lead the subaward management process from development of the agreement to initiating and tracking subaward advances/payments to building the capacity of subaward managers in our country offices. You will work closely with your colleagues in the East Africa Regional Support Team and the Grants and Contracts Department to ensure subaward management is in line with overall program management, donor requirements, and PSI policies.
Sound like you? Read on.
Your contribution
You will be based in the Washington, DC office with some travel to the field. You will be responsible for subaward management, with capacity building, donor and financial compliance being the major objectives.
Capacity Building
Since the subrecipients we manage operate in the field, we must build strong capacity within PSI local staff to manage subawards. One of the first roles to this position will be to determine what is currently being done (any by whom) for each subaward in each country. Then you will develop a needs assessment and capacity building plan. Ideally, you would be able to start implementing this plan in Q3 2016.
- In some cases, our aim will be to support subaward management entirely in the field while your role will simply be to ensure oversight and documentation.
- In other cases, most aspects of subaward management will be done in DC in collaboration with local staff.
Compliance
- Develop and negotiate subagreements including cost-reimbursable subagreements, Fixed Amount Agreements, Master Subagreements, Pre-award Letters of Authorization as well as amendments to these subagreements;
- Implement subaward management tools, templates, methods; and processes developed by PSI’s Grants and Contracts Department;
- Ensure that subagreements are reviewed and approved by PSI’s Grants and Contracts Department in accordance with PSI policy;
- Ensure Patriot Act and Transparency Act reporting and compliance;
- Collect and file essential subaward documentation: pre-award assessments, reports, check-lists, site visits, important email communications;
- Coordinate closely with the Grants and Contracts Department to evaluate country office risk and design relevant monitoring and capacity building plans related to development of both internal country office staff and subrecipient capacity;
- Follow up on all subaward compliance audit issues and document resolutions.
Financial Management
- Initiate and track payments subrecipients;
- Work with PSI’s Accounting team to reconcile actual expenditures against advance payments;
- Track spending and review subrecipient burn rates against subagreement terms and prime agreement contractual obligations;
- Ensure country offices correctly and consistently review financial reports and that there is a documented correlation between subrecipient financial expenditures and subrecipient programmatic reporting;
- Liaise with Financial Analysts to ensure subrecipient expenditures are able to be incorporated into prime award financial reports;
- Liaise with Associate Program Managers to ensure that subaward budgets and payments align with donor budgets and program deliverables;
- Influence decisions on currency issues in subaward management – what is the prime award currency, what is the subaward currency, what currency are payments made in, how do currency fluctuations affect both PSI and subrecipient financial positions.
What are we looking for?
The basics
- At least 3 years of experience working in grant management, subaward management, or a related field.
- Strong financial management, data analysis, and excel skills
- You have lived and worked in a developing country.
- Demonstrated knowledge of USG rules and regulations. Experience with GFATM a plus.
- You are extremely organized and detail oriented.
- Effective verbal and written communicator
- References will be required.
- Must be authorized to work in the United States. N.B. PSI will not consider work visa sponsorship for this position.
What would get us excited?
A love for compliance but the flexibility to meet program needs. You like to play by the rules but you understand the importance of being flexible to meet our ultimate goal of health impact.
Capacity Builder: You have experience building capacity and conducting trainings, particularly in the area of grant or subaward management but let us know if you have experience in other areas.
Team Player: You know how to connect several diverse groups of people in order to get things done.
Self-Starter: This is a new position at PSI and we’ll be learning as we go. You are not afraid to jump in from the start and get your hands dirty with minimal direction.
STATUS
PSI is an Equal Opportunity Employer and encourages applications from qualified individuals regardless of actual or perceived race, religion, color, sex, age, national origin, disability, sexual orientation, marital status, personal appearance, matriculation, political affiliation, family status or responsibilities, gender identity or expression, pregnancy, childbirth, related medical conditions or breastfeeding, genetic information, amnesty, veteran, special disabled veteran or uniform service member status or employment status.
The basics
- At least 3 years of experience working in grant management, subaward management, or a related field.
- Strong financial management, data analysis, and excel skills
- You have lived and worked in a developing country.
- Demonstrated knowledge of USG rules and regulations. Experience with GFATM a plus.
- You are extremely organized and detail oriented.
- Effective verbal and written communicator
- References will be required.
- Must be authorized to work in the United States. N.B. PSI will not consider work visa sponsorship for this position.
What would get us excited?
A love for compliance but the flexibility to meet program needs. You like to play by the rules but you understand the importance of being flexible to meet our ultimate goal of health impact.
Capacity Builder: You have experience building capacity and conducting trainings, particularly in the area of grant or subaward management but let us know if you have experience in other areas.
Team Player: You know how to connect several diverse groups of people in order to get things done.
Self-Starter: This is a new position at PSI and we’ll be learning as we go. You are not afraid to jump in from the start and get your hands dirty with minimal direction.
STATUS
PSI is an Equal Opportunity Employer and encourages applications from qualified individuals regardless of actual or perceived race, religion, color, sex, age, national origin, disability, sexual orientation, marital status, personal appearance, matriculation, political affiliation, family status or responsibilities, gender identity or expression, pregnancy, childbirth, related medical conditions or breastfeeding, genetic information, amnesty, veteran, special disabled veteran or uniform service member status or employment status.
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