Summary
The Compliance and Budget Specialist is responsible for the grant proposal budgets for US Government and private sector grants. S/he coordinates and monitors field financial reports, set-up of financial systems in field offices, compliance monitoring of grants and training field staff as necessary.
Duties and Responsibilities
Prepare grant budgets and narrative information for IWPR proposals, in collaboration with programs and development departments.
Upon awarding of grants act as part of agreement clearance and modification support team, to ensure financial reporting requirements can be met.
Coordinates with Chief Financial Officer to review budget development process and budget techniques.
Work with program staff in preparation of current grant budget revisions and other special financial reports per donor requests.
Manage the conversion of field finances from Excel to Quickbooks financial software.
Train field finance staff on software packages and systems.
Monitor field offices – including the review of systems, procedures and compliance to donor regulations.
Review and refine monthly grant field reports, consolidate information contained therein, and submit to field and management.
Oversee field grants cash flow in coordination with programs department.
Conduct monthly meetings to review field financial reports and cash flow with field and programs staff and make recommendations to the Executive Team as needed.
Coordinate with field offices in sub-award monitoring including the set-up of systems to monitor sub-awards as necessary.
Complete salary allocations for grants in coordination with Chief Financial Officer.
Oversee compliance review of grants and train field offices as necessary.
Review all non-personnel contracts entered into for project activities.
Monitor organisation’s insurance for compliance with legal and donor requirements.
Make recommendations to Senior Management on organisation’s insurance cover and act as main point of contact with insurers.
Assist with annual budget process.
Assist with the A-133 audit.
Completes other tasks as required by the Chief Financial Officer.
Person Specification
MSc in Finance, Accounting or equivalent experience;
Extensive financial or cost management experience;
Significant experience in international development program operations;
In-depth knowledge of USAID and other international donor agencies;
Comfortable with a team environment and be able to manage several major activities simultaneously;
In-depth knowledge of financial software applications, databases, spreadsheets, and word processing. Packages include: Microsoft Office, Sage, MIP/Abila, Quickbooks and Google Docs;
Possess excellent problem solving skills;
Experience in the preparation of financial statements, budgets and forecast;
Firm foundation in accounting principles and financial reporting standards;
Sub-contract and sub-agreement financial management experience;
Experience developing finance and accounting policies, procedures and systems;
Experience with international, non-profit organizations (larger than $5M), as well as a multi-office, multi-national environment.
Excellent communicator with ability to communicate organisation’s direction and ability to motivate and train others;
Proven training and mentoring skills;
Demonstrates working style that works in cooperation with others who represent a wide range of interests and needs.
Ability to travel internationally – including to insecure and high risk countries.
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