Watford, Hertfordshire
£28,000 – £35,000 per annum
0 applications
Job type:
Permanent, full-time
Date:
Reference:
26604194
The main purpose of this role is to provide all round support to a dynamic Managing Director and assist in the smooth running of his office.
Main Responsibilities
Management of the MD’s complex diary including arranging meetings/ appointments and when needed informing internal/external parties of dietary requirements.
Attendance at meetings on request, to support the MD as required
Arranges and manages the reception of MD’s visitors, both internal and external. Prepare refreshments for guests when necessary.
Arrangement of all meetings, ensuring that catering and conference room facilities are booked in accordance with requirements of the meeting host.
Organising travel/accommodation arrangements
Management of MD’s expenses.
Organisation of events and arrangements for social calendar
Take part in the induction of new employees at Head Office, including ensuring completion of all necessary forms.
Prepare correspondence and presentations
Preparation of speeches as required
Responsibility for all documentation leaving the office in connection with the MD
Receipt and registration of incoming mail for MD including prioritising and dealing with urgent matters in the MD’s absence.
Ensure that all documents, tasks and letters are completed within 24 hours and where necessary by close of play on same day.
Take and transcribe minutes of meetings when required – issuing to relevant parties within 24 hours of meeting with agreed action points and chasing management to ensure completion of agreed actions.
Skills, Knowledge and Qualifications:
Experience of managing personal support to a senior member of staff in a private/public sector organisation
Touch typing 60+ wpm
Experience of minute taking
Ability to liaise and communicate effectively at all levels.
A flexible attitude will be required from time to time with respect to hours of work in order to accommodate MD’s business and deadline requirements.
Intermediate to advanced skills in Microsoft Office
Able to work under pressure and meet deadlines
Positive, flexible and helpful attitude
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