IMPORTANT ATTRIBUTES: Knowledge of applicable state, federal and local ordinances, laws, rules and regulations; police policies and procedures; all computer applications and hardware related to performance of the essential functions of the job; principles and practices of basic accounting; general office procedures, policies and practices, basic knowledge of computer and other general office equipment; reviews FOIA requests, determine requestors rights to access; determines information to be redacted, determines applicable sections of FOIA to support redactions, drafts letter of explanation of redactions to requestor; review subpoenas received, ascertain validity of request, respond in timely manner; establish validity of expungement request and determine correct response to the court basic UCR code reporting; recordkeeping, report preparation, filing methods and records management techniques; correct English usage, including spelling, grammar, punctuation, and vocabulary; and standard business arithmetic, including percentages and decimals. Skill in using tact, discretion, initiative and independent judgment within established guidelines; using a computer to accurately and rapidly enter and retrieve data and information; and communicating clearly and effectively, both orally and in writing. Ability to deal with problems involving a few concrete variables in standardized situations; effectively testify in court; understand and carry out oral and written instructions, giving close attention to detail and accuracy; take accurate fingerprints that are readable and usable and write routine reports and correspondence.
Examples of Duties:
ESSENTIAL JOB FUNCTIONS : (All responsibilities may not be performed by all incumbents.)
¨ Updates arrest information in the department records system; updates criminal history information as it becomes available including conviction updates if available; creates new packets as needed for individuals.
¨ Sends arrest and criminal history information to the ISP Bureau of Identification.
¨ Assists other agencies gather criminal history information on individuals who have been arrested by the City police agency; sends fingerprint cards, photographs, copies of reports and copies of criminal histories originating from this agency.
¨ Enters information from police reports and other source documents into on-line computer system.
¨ Runs criminal histories from computer system.
¨ Disseminates police reports and criminal records to police department personnel, insurance companies, government agencies, and the general public upon request.
¨ Receives check or cash from insurance companies and the general public requesting copies of accident reports, safeguards all money and checks until turned over to other police personnel.
¨ Answers telephones; greets and assists the general public, police department personnel and individuals from other government agencies.
¨ Sorts and files police reports and other documents.
¨ Processes application and issues adult-use employee permits including: fingerprinting and taking photo ID; running applicant information through computer checking local police files, state and national computer for criminal history, and outstanding warrants.
¨ Processes application and issues cab driver permits.
¨ Processes application and issues masseuse/masseur permits.
¨ Takes ID photos for all City employees, all applicants for permits, and various other outside agencies.
¨ Processes peddler records; checks through department computer system, state files, and national computer.
¨ Processes false alarm; prints notification letters and processes for mailing; processes invoice requests; testifies in court on alarm totals, false alarm dates, notification dates, and when accounts receivable was notified to bill alarm owner.
¨ Completes all convicted sex offender registrations; mails sex offender registrations to various agencies as mandated by the state.
¨ Fills in for other staff members as required.
¨ Processes Freedom of Information Requests from the general public, screens reports released under the Freedom of Information Act, either approves or denies request; if request is denied, types denial letter indicating incident number, offense description and reasons for denial.
¨ Processes expungement orders.
¨ Processes subpoena requests.
¨ Trains employees in the procedures for data entry into computer system.
¨ Resolves problems with written reports; determines the nature of the problem and takes proper steps to correct the problem(s).
¨ Verifies the accuracy of data entered into the computer system.
¨ Attends meetings to discuss information and issues relating to area of responsibility.
¨ Performs other related duties as assigned.
MATERIAL AND EQUIPMENT USED :
Computer(s)
General Office Equipment
35mm Camera
Photo Imaging Machine
Photo ID Camera
Typewriter
Minimum Qualifications:
Education and Experience:
¨ High School diploma or GED; and,
¨ Two to three years of progressively responsible related experience; or,
¨ Any combination of education, training and experience which provides the required knowledge, skills, and abilities to perform the essential functions of the job.
Typing at a rate of 45 net words per minute.
Licenses and Certifications:
(depending upon area of assignment.)
¨ Leads Certification (less than full access).
¨ NCIC Certified.
¨ Blood Borne Pathogens Training.
Supplemental Information:
KNOWLEDGE, SKILLS, AND ABILITIES :
Knowledge of:
¨ Applicable state, federal and local ordinances, laws, rules and regulations.
¨ Police policies and procedures.
¨ All computer applications and hardware related to performance of the essential functions of the job.
¨ Principles and practices of basic accounting.
¨ General office procedures, policies and practices, as well as basic knowledge of computer/VDT and other general office equipment.
¨ Basic UCR code reporting.
¨ Recordkeeping, report preparation, filing methods and records management techniques.
¨ Correct English usage, including spelling, grammar, punctuation, and vocabulary.
¨ Standard business arithmetic, including percentages and decimals.
Skill in:
¨ Using tact, discretion, initiative and independent judgment within established guidelines.
¨ Using a computer to accurately and rapidly enter and retrieve data and information.
¨ ¨ Communicating clearly and effectively, both orally and in writing.
¨ Operating complex computer personal programs via a microcomputer or via a VDT connected to a mainframe computer.
Mental and Physical Abilities:
¨ Ability to deal with problems involving a few concrete variables in standardized situations.
¨ Ability to effectively testify in court.
¨ Ability to understand and carry out oral and written instructions, giving close attention to detail and accuracy.
¨ Ability to take accurate fingerprints that are readable and usable.
¨ Ability to write routine reports and correspondence.
¨ While performing the essential functions of this job the employee is frequently required to walk; sit; use hands to finger, handle, or feel; reach with hands and arms; climb or balance, lift and/or move up to 10 pounds, and speak and hear.
¨ While performing the essential functions of this job the employee is occasionally required to lift and/or move up to 20 pounds.
Working Conditions:
¨ Work is performed in a normal office environment with little or no exposure to outdoor temperatures or dirt and dust.
¨ The incumbent’s working conditions are typically moderately loud.
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