Program Assistant
Asia and Eastern Europe
Based in Washington DC
No international travel expected
Reports to the Senior Associate Program Manager
Who we are
We’re Population Services International (PSI), the world’s leading non-profit social marketing organization. We work to make it easier for people in the developing world to lead healthier lives and plan the families they desire by marketing affordable products and services that range from mosquito nets to contraceptives to HIV testing.
There are over 9,000 “PSI’ers” around the world. It’s a diverse group of entrepreneurs and professionals with an unusually wide range of backgrounds – from the medical industry to the music business – all with unique skills we bring to the job.
Join us!
The Asia and Eastern Europe (AEE) region is known as the jump in, roll up your sleeves and get it done region at PSI. While our budgets are smaller than others in the organization, we have the passion, drive and energy to implement new and existing innovations in global health. We also have great food AND BOLLYWOOD! Currently, we have programs operating in Bangladesh Cambodia, Central Asia, India, Laos, Myanmar, Nepal, Pakistan, Papua New Guinea and Vietnam.
We are looking for a Program Assistant to join the AEE regional support team (RST). The Program Assistant role is the backbone of the RST – the glue that holds the team together. The Program Assistant will have wide ranging responsibilities working with PSI staff at all levels both in Washington and overseas. The position requires flexibility, strong organizational skills and a willingness to assume varied duties and projects with an emphasis on administrative/financial tasks. This position is based in Washington, D.C. and reports to the Senior Associate Program Manager for Asia and Eastern Europe.
Sound like you? Read on.
Your contribution Coordination and Communication**
- Provide dynamic and proactive administrative support to the Regional Support Team
- Organize departmental events such as meetings, retreats, and team building activities Responsibilities may include, but are not limited to selecting and securing a venue, coordinating departmental schedules, and liaising with appropriate staff to develop an agenda
- Assist with travel arrangements for AEE staff including: helping to secure travel visas, making hotel reservations and scheduling airport pick-ups for visitors to D.C.
Administration and Finance
- Assist in tracking and analyzing health performance data of region and country programs
- Perform biweekly reviews of project and labor budgets utilizing PSI’s Lawson accounting system
- Assist with proposal budget and notes development and re-alignment of existing budgets
- Maintain the existing departmental information management system of filing, classifying, and tracking country-specific documentation, update and maintain internal knowledge exchange online forums, design innovative ways to manage knowledge and information tracking needs
- Prepare and/or edit presentations, proposals, and reports for the region
- Provide direct country program support as assigned
- Other duties as assigned
What are we looking for?
- You have a Bachelor’s degree.
- You have at least one year experience working in a fast?paced office environment.
- You have experience living outside the United States and in multicultural environments preferred.
- You have advanced computer skills (MS Office applications, including Word, Excel and PowerPoint).
- You can impress us with your excellent organizational and administrative skills with special attention to detail and timeliness.
- You have a proven ability to develop routines to manage large workloads and organize work efficiently.
- You have the readiness to interact with a variety of people and assume diverse duties and tasks.
- References will be required.
- Must be authorized to work in the United States.
What would get us excited? Process Improvement We love people who bring awareness and commitment to doing work effectively and efficiently. We want people who will see a way to streamline or improve a process and who won’t hesitate to share their ideas in making it happen. Wedding Planner This position needs someone who can keep an entire team organized, on schedule, and in the right places at the right time. We love people who lead the charge in ensuring follow through of quality and timely performance across all activities. Champion of Fun The team that works hard should play hard. We like people with a team attitude who smile and encourage others through both easy and tough tasks. STATUS**
PSI is an Equal Opportunity Employer and encourages applications from qualified individuals regardless of actual or perceived race, religion, color, sex, age, national origin, disability, sexual orientation, marital status, personal appearance, matriculation, political affiliation, family status or responsibilities, gender identity or expression, pregnancy, childbirth, related medical conditions or breastfeeding, genetic information, amnesty, veteran, special disabled veteran or uniform service member status or employment status.
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