United States of America: Payroll Specialist

Counterpart International helps people build better lives and more durable futures, community by community. We equip individuals, organizations and communities-our counterparts- to become solution creators in their own families, communities, regions and countries. We work with them in some of the world’s most challenging places to tackle social, economic, environmental, health and governance issues that threaten their lives and undermine their futures.
For more information on Counterpart, please visit our website at www.Counterpart.org
SUMMARY:
Counterpart International is currently seeking a Payroll Specialist. This is a full time position based in Arlington, VA and will report to Manager – Corporate Finance.
DUTIES AND RESPONSIBILITIES:
Responsible for the administration of the payroll and time management function at Counterpart International in accordance with federal, state, local regulations.
• Responsible for the preparation and processing of bi-monthly payroll for staff paid out of Counterpart HQ in Arlington, VA (US bases, Expatriates and Third Country Nationals) and maintenance of accurate payroll records
• Handle the administration of time management system – including set up and updating of projects codes.
• Responsible for the administration of the payroll module of the HRIS system – including set up of earnings and deduction codes to ensure compliance with tax and other regulations
• Review and ensure accuracy of approved and submitted timesheets
• Responsible for review of payroll tax returns prepared by the third party payroll processor. Responsible for preparation and filing of voluntary and involuntary deduction reports with appropriate agencies.
• Track and deduct all garnishments and other special payroll deductions
• Prepare and present monthly labor reports including time allocations to projects and level of effort.
• Ensure annual processing of W2 staff
• Review and reconcile Quarterly 941 Statements
• Verify and accurately process allowances for expatriates and third country nationals
• Responsible for review and reconciliation of PTO accruals
• Responsible for coordination efforts between payroll, human resources, benefits and general ledger accounting, to ensure proper flow of information relating to employee data
• Responsible for all internal and external payroll and time entry related inquiries
• Responsible for liaison with payroll and time management system (Ultipro) representatives
• Responsible for writing and updating policies and procedures relating to payroll and time management
• Partnering with Corporate Finance to ensure payroll flows correctly into the GL
• Partnering with Human Resources to review processes that ensure compliance with all pay and allowance related taxation requirements.
• Maintaining accurate and confidential records of all staff data related to salaries & benefits
• Provide outstanding service and answer questions from all employees on pay
• Other duties as assigned.
RequirementsREQUIRED QUALIFICATIONS:
• Minimum 5 years’ experience as a payroll processor performing all payroll functions
• Bachelor’s degree in Accounting, Finance or related field, plus a minimum of 7 years related experience, or an equivalent combination of education and experience
• Advanced Excel skills
• Strong understanding of flow of transactions in a HRIS, payroll and time management system
• Advanced knowledge of payroll and tax related laws and regulations including those governing allowances for expatriate and third country nationals
• Excellent problem solving skills, organization skills and high level of attention to detail is required
• Ability to work in a time sensitive/deadline driven/stressful environment, taking initiative & prioritizing multiple tasks with minimal supervision
• Operate with the highest integrity and confidentiality
• Possess a work style that is closely aligned with Counterpart’s values of collaboration & communication.
• Excellent communication skills
PREFERRED QUALIFICATIONS:
• Payroll certification CCP
• Previous field experience in human resources or in a headquarters finance role
• Ability to work cooperatively with colleagues
• Excellent interpersonal skills, ability to work both independently & as a member of a team
• Experience using Ultipro time, attendance and payroll functions

• Counterpart International is an Equal Employment Opportunity (EEO) employer. It is the policy of Counterpart International to provide equal employment opportunities to all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran or disabled status, or genetic information.

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