My client, based in Amersham, is looking for a Part-time Receptionist/Secretary to add to their team.
The Role:
Typing duties include
•Transcribing dictation using the in-house system
•Copy typing or amending documents e.g. new business tenders, valuation and proposal reports
•Create invoices
•Create credit notes
•Create purchase orders
•Data entry
•Setting up and amending PowerPoint presentations
•Mailshots
Organisation duties include
•Calendar management
•Travel arrangements including hotel bookings
•Book external professional or client meetings
•Booking meetings and arranging refreshments
•Booking and arranging in-house seminars
•Liaison with internal departments e.g accounts for purchase orders
•Expenses claims
•Incoming and outgoing post
•Filing and photocopying
•Binding reports and collating agenda packs
•Ordering stationery, ancillary items or furniture when required
•Take and transcribe minutes
•Archiving
Reception duties include
•Meeting and greeting clients, suppliers and staff from other offices
•Answering calls and taking messages
•Courier and taxi bookings
•Organise meeting rooms and parking spaces (if applicable)
•Set up and clear meeting rooms
•Organise food and other refreshments for meetings
•Keep all public areas clean and tidy
•Report maintenance issues to Landlord (if applicable)
•Ensure telephone night service is activated
•Alert office to visitors from other offices
Any other duties that may be required from time to time
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