Agreement Manager: Program Coordination
Job Description
The National Democratic Institute (NDI) seeks an Agreement Manager to be a member of Program Coordination (PC), an administrative team that serves as the primary point of contact with donors on agreement related issues, negotiates award terms and conditions with NDI’s donors, manages the administration and coordination of the Institute’s global funding mechanisms, reviews and edits proposals, reports and deliverables, develops and provides training, tools and resources to staff on grants administration, donor rules and regulations, and NDI policies and procedures, and maintains agreement documents and donor information accessible to staff in central files.
This position in based in Washington, DC. Applicants who do not possess current authorization to work in the United States without requiring employee sponsorship are not eligible for this position.
Donor Relations
Serves as NDI’s primary point of contact on grant-related matters with the National Endowment for Democracy (NED) from which the Institute receives an annual grant that funds approximately 45 projects:
? Manages the processes for the compilation and submission of NED proposals, reports, other institutional documents and facilitates the annual planning
? Manages the NED program management and program development projects and budgets
? Represents NDI at the NED’s informal proposal review sessions, at the NED Board meetings and in meetings with the core institutes
? Reviews the NED award and negotiates award terms
? Ensures compliance with grant terms and NED regulations
? Oversees individual responsible for the daytoday administration of the NED grant in tracking project end dates and reporting dates, reviewing and submitting requests for reprogrammings, prior approvals and budget revisions.
? Advises and conducts training for staff on NED regulations, procedures and requirements
? Maintains good working relationships with counterparts at the NED and the core institutes.
Serves as NDI’s primary point of contact with USAID (for direct awards) and non-US government donors on grants administration and compliance matters for assigned program team(s):
? Negotiates award terms for agreements from USAID (direct awards) and from non-US government donors (e.g., foreign government embassies and aid agencies, such as DFID and Sida, and multilateral institutions, such as the UNDP and the World Bank) for assigned program team(s)
? Ensures compliance with award terms and donor regulations
? Represents NDI in discussions with USAID and non-US government donors on grants administration and compliance issues
Grants Administration
Serves as the Program Coordination liaison to assigned regional program team(s) for grantrelated issues:
? Provides guidance to program staff on daily project troubleshooting, including waiver, reprogramming, extension and prior approval requests, and on donor regulations and award requirements
? In conjunction with other administrative and regional teams, responds to budget and logistical developments that affect projects and that require prior approval, donor notification or an award modification
? Coordinates and interacts regularly with the other PC donor liaisons on assigned team’s grants administrationrelated issues Reviews and edits proposals, reports and requests for assigned program team(s) and ensures their timely submittal to the appropriate donor
? Maintains grants administration database and program files (electronic and hard copy) for assigned projects
Training and Other General Duties
? Collaborates with PC staff and other teams as appropriate to assess NDI staff training needs on grants administration and to develop and manage a training schedule
? Coordinates and/or conducts training sessions regularly for staff on proposal and report writing, donor regulations, monitoring and evaluation, NDI procedures and related grants administration topics
? Develops training materials in conjunction with PC team members and other administrative teams, as appropriate
? Participates in and contributes to weekly PC team meetings and regular meetings with NDI’s president
? Other duties as assignedRequired Experience and Skills
? Bachelor’s degree required, preferably in International Affairs, Communications, Public Administration, Nonprofit Management, English, History or a related field? Master’s Degree preferred
? Minimum of seven (7) years of experience in grants administration/management or proposal development for an international development organization, foundation or donor agency
? Strong editing and writing skills required, with previous experience editing or writing proposals reports or other technical documents preferred
? Knowledge of U.S. federal regulations preferred
? Working knowledge of proposal development, budgeting and project management, and monitoring and evaluation processes preferred
? Excellent written and verbal communication skills, and fluency in English
? Experience conducting training or making presentations on grants administration and compliance with donor regulations preferred
? Demonstrated ability to negotiate and interact with donors in a professional manner
? Demonstrated ability to work both independently and as a member of a team, show initiative, solve problems, handle multiple tasks simultaneously, remain calm under pressure, and relate well to and gain cooperation of staff at all levels
? Excellent organizational and interpersonal skills
? Working knowledge of PC-based applications, such as Word and Excel, and Google products and experience managing grants administration databases preferred
Comments:
Please include a resume and cover letter describing your interest in the position and how your background and work experience qualify you for this role. No phone calls please.
NDI is an Equal Opportunity Employer and does not discriminate in employment opportunities or practices on the basis of race, color, religion, sex, national origin, age, disability, sexual orientation, marital status or any other characteristic protected by law.
PI93104307
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