The HR Coordinator job serves as employees’ first point-of-contact for questions about HR policies, processes and systems. The HR Coordinator is responsible for answering employees’ queries or routing them to the appropriate individual while tracking all customer contact in the internal corporate database. The HR Coordinator job will also support administrative tasks related to an employee’s life cycle, including providing logistical support and preparing materials for HR meetings and conferences.
Specific Responsibilities
On-boarding and Off-boarding of employees (25%)
- Assist with the on-boarding of new employees, including collection of all information needed for the employment documentation and entering new hire information into HR system; as well as the logistics of the orientation process in the US based office.
- Process I9 through E-Verify.
- Collect new hire/ payroll paperwork for filing and processing.
- Prepare separation paperwork and make separation entry into HR system and E-Verify system.
HRIS (20%)
- Process employment action forms when changes are made to an employee’s status, enter the updated information into the HR system send appropriate communications to the employees. Process payment actions.
- Request recurring reports from databases as needed.
General Administration (40%)
- Maintain personnel files in compliance with applicable legal and donor requirements. Routinely file documents and ensure files are complete at all times.
- Support HR Partners in scheduling and preparing for meetings.
- Assist the HR Partners and other HR staff with routine clerical tasks such as photocopying, filing, faxing, preparing and sending FedEx, and DHL packages, and editing and formatting documents.
- Conduct written and verbal employment verification and provide employment letters upon request.
Other Assignments (15%)
- Assist HR Partners with tracking of MSH’s annual performance planning, review and development process (PPRD) that takes place every year; enter any resulting salary adjustments into the HR system. Produce and submit letters of salary increases and keep these letters archived.
Provide logistical support and preparing materials for HR meetings, workshops and conferences.
Qualifications
- Bachelor’s degree in human resources or related field, and/or equivalent experience.
Preferred
Knowledge and Skill
Outstanding customer service skills,
Strong communication skills, both verbal and written,
Excellent organizational skills,
Ability to work collaboratively across the organization,
Able to interface professionally with all levels of management,
Attention to details is critical’
Proficient in MS Office,
HRIS experience an advantage.
Competencies
Interpersonal skills,
Strive for results,
Communications skills,
Organizational skills,
Confidentiality.
Physical Demands
- Keyboard use, pulling drawers, lifting papers <10 lbs.
EEO Statement
Management Sciences for Health is an equal opportunity employer offering employment without regard to race, color, religion, gender, sexual orientation, gender identity, age, national origin, citizenship, physical or mental disability, or protected veteran status. Reports To
Director, HR
Apply Here
PI93113577
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