Place of work:
Home-based (preference for New York City or Washington, D.C. area applicants)
Operations Coordinator (Part-time)
Location: Home-based (preference for New York City or Washington, D.C. area applicants)
Free, up-to-date maps are a critical resource when relief organizations are responding to disasters or political crises. The Humanitarian OpenStreetMap Team (HOT) creates and provides those maps. When major disaster strikes anywhere in the world, HOT rallies a huge network of volunteers to create, online, the maps that enable responders to reach those in need.
HOT is hiring a part-time Operations Coordinator to work closely with our Executive Director in support of our global team of 23 staff/contractors and approximately 8,000 volunteers. While most duties can be performed remotely, frequent communication is required with the Executive Director as well as periodic in-person meetings in New York City and/or Washington, D.C. Working days/hours can be negotiated during the hire process.
What You’ll Be Asked to Achieve
- Make our annual HOT Summit and other events a success: plan, coordinate, and execute events with support from our volunteers
- Welcome our new staff and contractors: develop an onboarding and training process, draft new staff contracts, and manage system access and payroll setup
- Engage our global community: co-lead the HOT communications working group, support management of HOT social media channels, and create new content
- Get our team to the right places at the right time: manage travel booking and insurance for our global team of 23 staff and contractors
- Keep our team on schedule: manage multiple calendars, appointment booking, and tracking time off
- Help us grow: support proposal writing and new business development opportunities
- Improve our operating efficiency: research and propose cost-effective banking, insurance, and other administrative services
- Manage consultants and vendors: coordinate tasks with administrative vendors including setting up contracts, POs, invoices, etc
- Keep our donors engaged: manage donations and acknowledgments
- Keep us organized: manage (electronic) filing of key documents and network drives
- Track our progress: create financial and other reports for management
- Provide support for field offices: serve as headquarters POC, providing operational, HR, and administrative support
- Support our Board of Directors and Executive Director: draft agendas, take meeting minutes, and provide other support as needed
- Represent our organization at functions and events
What We’re Looking For
- A desire to improve the lives of those affected by disaster & poverty in line with our mission
- Exceptional attention to detail and organization skills
- Ability to draft written communications in a clear, concise style with superb English grammar
- Proven success coordinating large events
- Comfortable putting together budgets and plans in Excel using formulas
- Excited about researching the best deals, whether on flights, office supplies, or equipment
- Enthusiastic about learning new software and technology above and beyond MS Office
- Nonprofit experience (international NGO experience a plus)
- Finance, marketing/communications, business administration, or HR experience
- Desire to travel within the U.S. and internationally 2-4 times per year
- Quickbooks and bookkeeping experience a plus
- Bachelor’s degree or higher
EmoticonEmoticon