The incumbent will be assigned to Food for Peace (FFP’s) Program Operations Division (POD), which is responsible for commodity procurement and management, logistics, and programmatic budget reviews for the office. The Program Operations Specialist is primarily responsible for program cost estimates and supply chain management of in-kind food aid.
The incumbent will have demonstrated the ability to perform analytical work associated with operational and program activities. The necessary analytical skills require the ability to prepare supply chain tracking and briefing materials, write reports, and understand pertinent statistical, accounting, budget, and informational technology principles in order to establish, review, and administer commodity and transportation procurements for the World Food Program (WFP), other Public International Organizations (PIOs), PVOs, and cooperatives.
The incumbent coordinates with other FFP Divisions, FFP senior management, M/OAA/T, other relevant stakeholders. The incumbent represents the Program Operations Division on multi-functional teams with responsibility primarily for program cost estimates and supply chain management of emergency food aid.
A. Core Duties and Responsibilities
- Assisting with commodity and ocean freight procurement
- Calculating estimates on the total cost of proposed contributions
- Reviewing program budgets, logistics plans and award documentation
- Pre-positioning inventory coordination and oversight
- Assessing and ensuring compliance with host country import requirements
- Addressing commodity packaging and markings issues
- Providing guidance to FFP staff on operational procedures
- Using and providing support to FFP staff and stakeholders on relevant IT systems
- Representing FFP on operational issues and coordinating with stakeholders
How to apply:
Please visit www.ffpjobs.com to view the full solicitation for the Program Operations Specialist position.
Submittals must be in accordance with the attached information at the place and time specified. Applicants interested in applying for this position MUST submit the following materials:
1. Complete resume. In order to fully evaluate your application, your resume must include:
(a) Paid and non-paid experience, job title, location(s), dates held (month/year), and hours worked per week for each position. Any experience that does not include dates (month/year), locations, and hours per week will not be counted towards meeting the solicitation requirements.
(b) Specific duties performed that fully detail the level and complexity of the work.
(c) Names and contact information (phone and email) of your current and/or previous supervisor(s).
(d) Education and any other qualifications including job-related training courses, job-related skills, or job-related honors, awards or accomplishments.
(e) U.S. Citizenship.
Your resume should contain sufficient information to make a valid determination that you fully meet the experience requirements as stated in this solicitation. This information should be clearly identified in your resume. Failure to provide information sufficient to determine your qualifications for the position will result in loss of full consideration.
2. Responses to the Quality Ranking Factors: Each applicant’s supplemental documentation must specifically address the Quality Ranking Factors (QRFs) shown on pages 6-7 in the solicitation
Additional documents submitted will not be accepted. Incomplete or late applications will not be considered. Your complete resume and the supplemental document addressing the QRFs must be emailed to: FFPPSC@usaid.gov.
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