POSITION SUMMARY
This Sr. Administrative Assistant position will provide timely, accurate and effective administrative support to the Director / Head of Quality Biologics Network Operations and the PTQBN organization.
With minimal direction, the incumbent will be responsible for a wide range of duties as outlined below, with a strong emphasis on organization and proactive coordination of PTQBN activities and projects with a broad reach across PT.
With high attention to detail, plan, coordinate and manage a complex calendar, which includes meetings and events with executive management and global colleagues.
Provides support on development, editing and formatting of management documents, materials and/or executive presentations, gathering information to support the PTQBN Leadership Team meetings.
RESPONSIBILITIES:
• Coordinate and Manage day to day operations for the PTQBN department including calendar management, travel arrangements, expense management, schedule and coordinate teleconferences, meetings, off-sites and special events, coordinate travel arrangements, process payments and expense reports, utilize MS office and Google applications at advanced level and all other administrative support.
• Proactively manage and make independent decisions regarding priorities of multiple calendars; plan, schedule and coordinate teleconference and video conferences.
• Manage calendar for PTQBN Director in complex global environment. Make independent decisions regarding priorities to reduce conflicts and accommodate high priority commitments. Interface globally to arrange and manage appointments.
• Plan and coordinate global travel, arrange and follow through with onsite/offsite meetings including large department or senior leadership meetings, working with outside vendors; creating contracts and purchase orders, and process payment and expense reports.
• Proactively gather information and prepare documents for upcoming PTQBN meetings.
• Manage meetings including scheduling, handle all logistics (room set up, catering if needed, agenda, AV/technology requirements, handouts, etc.), including coordination of content for PTQBN meetings/activities, including offsite meetings, manager webcasts, and All Hands.
• Functions as part of a team to provide continuity of support for global demands of PTQBN members and, as needed.
• Serve as the “go-to-person” for general operational or administrative questions or other inquiries. Provide general information for the organization.
• Plan, coordinate and arrange domestic and international travel.
• Maintain department website and Share-folder. Maintain and organize files.
• Prepare edit correspondence, reports and presentations. Maintain organization charts and other department documents and presentations. Independently create presentations with general direction.
• Exercise independent judgment and discretion with
sensitive/confidential and proprietary information.
• Partner with the other administrative support and other staff to maximize
the efficiency of the work group.
• Lead special projects.
• Coordinate and manage on-boarding of new employees and office moves.
Who We Are
At Roche, 88,500 people across 150 countries are pushing back the frontiers of healthcare.
Working together, we’ve become one of the world’s leading research-focused healthcare groups. Our success is built on innovation, curiosity and diversity. A member of
the Roche Group, Genentech has been at the forefront of the biotechnology industry for more than 35 years,
using human genetic information to develop novel medicines for serious and life-threatening diseases. The
headquarters for Roche pharmaceutical operations in the United States, Genentech has multiple therapies on
the market for cancer and other serious illnesses. Please take this opportunity to learn about Genentech,
where we believe that our employees are our most important asset and are dedicated to remaining a great place to work.
Who You Are
QUALIFICATIONS
• 4 years previous experience supporting a senior /executive leader. BA/BS degree recommended.
• Proven ability to work independently, highly organized and effective in handling multi- detail-oriented projects in fast paced environment.
• Strong communication and interpersonal skills; a team player.
• Ability to interact with all employees within the organization, including senior leaders and respond to the needs of the business.
• Ability to independently resolve issues through the use of available resources.
• Must demonstrate outstanding computer skills and specific proficiencies with MS Office (Word, Excel, FileMaker Pro and PowerPoint) and Google calendar and mail.
• Ability to communicate (verbal and written form) in German a plus.
• Attentive to cultural sensitivities; previous work in a global environment a plus.
The next step is yours. To apply today, click on the “Apply online” button below.
Genentech is an equal opportunity employer & prohibits unlawful discrimination based on race, color, religion, gender, sexual orientation, gender identity/expression, national origin/ancestry, age, disability, marital & veteran status. For more information about equal employment opportunity, visit our Genentech Careers page .
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