The Business Proposal and Contract Specialist is an integral part of the new business development process. The Business Proposal and Contract Specialist prepares budgets and budget narratives in coordination with proposal team members throughout the organization including Human Resources, Business Resource Development, the technical resource team and MSH management.
Specific Responsibilities
Cost Proposal Development and Submission (70%)
- Gather, research, analyse and document all cost assumptions for cost proposal budge Obtain US and international cost information, quotes and/or analyse historical costs from similar MSH projects, external vendors (as necessary), MSH finance teams (both headquarters-based and field- based) and local consultants.
- Coordinate with the proposal team on strategic issues involving competitive, realistic and responsive proposal budgets. Ensure that the proposal team is educated on donor requirements and regulations for all cost proposals. Assist TSL to develop cost strategy for individual proposals for review and approval by Director, International Business Proposal Development or Senior Director – CCO.
- Manage assigned subcontractors as a part of the proposal process and perform activities including: preparing Teaming Agreements, send out budget assumptions, negotiating budgets with a focus on cost realism and cost and price analysis, documentation for costs proposed and ensuring final submissions conform to donor requirements.
- Develop and revise proposal budgets in accordance with donor requirements, while utilizing advanced Excel spreadsheet technique
- Schedule and manage proposal budget meetings, provide costs based on proposal design inputs, and propose recommendations to the technical team to develop a competitive proposa
- Ensure final submissions conform to donor requirements, and provide assistance in budgeting and other donor requirements to organizations when necessary.
- Review draft and final award documents for consistency of financial data with proposal budgets and provide written and oral analy
New Business Development (20%)
- Research and analyse various donor requirements for proposal budgeting and project manageme
- Create and/or modify budget spreadsheet templates to comply with donor requireme Create and/or revise new budget templates as needed for small proposals or non-U.S. donors/Foundations.
- Provide ongoing formal and informal training to Budget Liaisons and Technical Strategy Leaders on cost proposal budgeting process, SOPs, tools and templates.
- Provide updates to the Cost Proposal Unit proposal tracking shee Maintain and revise (on an ongoing basis) content for the Cost Proposal Unit Training Manual.
Additional Responsibilities (10%)
- Participate in the development of ATLAS/CPU work plan.
- Attend ATLAS, BD, CPU staff meetings. Prepare and present on assigned topics at the weekly CPU staff meetings.
- Perform math checking of pipeline budgets as necessary.
- Assist in researching and compiling information from the Internet and other sources in order to update and maintain donor regulations.
- Provide other administrative support to ATLAS Office staff as necessary.
- Domestic and international travel as required.
Qualifications
- Bachelor’s Degree.
- Three years’ work relevant experience in a related field.
Preferred
- Master’s Degree.
- Experience with budgeting and knowledge of regulations and policies for non-US donors such as DFID, UN, WB, Gates, etc.
- Experience with budgeting and knowledge of working with Foundation, Corporation and Gift giving.
- Experience working with US government rules and regulations strongly preferred.
Knowledge and Skills
- Strong computer skills and advanced knowledge of spreadsheets using MS-Excel.
- Strong analytical and business modelling skills and attention to detail is a must.
- Ability to graphically and textually depict data in order to make recommendations to management.
- Communicates clearly, effectively and respectfully both verbally and in writing.
- Comprehensive analytical and business modelling skills.
- Ability to graphically and textually depict data in order to make recommendations to management.
- Strong computer skills and advanced knowledge of spreadsheets using MS-Excel.
- Strong interpersonal communication skills (written and verbal).
- Strong organizational skills and ability to multi-task.
- English language skills required. Fluency with a foreign language (Spanish or French) a plus.
Competencies
- Work effectively and contributes to productive work relationship with staff at all levels – both within team and outside of one’s own project or work group.
- Adapts to new and/or unplanned situations to meet the dynamic needs of the organization.
- Flexibility to assume a workload which frequently necessitates an adjustment of priorities.
- Ability to work in a team-oriented environment.
- Advanced orientation to detail.
Physical Demands
- Keyboard use, Pulling drawers, Lifting papers <10lbs.
EEO Statement
Management Sciences for Health is an equal opportunity employer offering employment without regard to race, color, religion, gender, sexual orientation, gender identity, age, national origin, citizenship, physical or mental disability, or protected veteran status.
Reports To
Director, International Business Proposal Development
PI93204738
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