Title Deputy Director, Funds Management,DREAMS Fund
Location Washington, DC
Department Name Opportunity Development
Pact Overview
Department Overview
Pact seeks a Deputy Director, Funds Management for the anticipated Funds Manager for the Office of the Global AIDS Coordinator and Global Health Diplomacy (OGAC) funded DREAMS Innovation Challenge. The DREAMS Innovation Challenge serves as a subcomponent of the larger DREAMS (Determined, Resilient, Empowered, AIDS-Free, Mentored, Safe) partnership between the US Government, other donors and the private sector aimed at reducing new HIV infections in adolescent girls and young women, ages 15 to 24 over two years. The Challenge is designed to infuse new thinking into these efforts and will fund innovative ideas outside of the evidence-informed, traditional interventions of the DREAMS core package, with high potential for positive outcomes. The Funds Manager will disburse, manage, monitor OGAC funds for the DREAMS Innovation Challenge, as well as provide overall program support to the execution of the Challenge, including capacity building of sub-grantees and overall program management. Challenge grantees will be based in Kenya, Lesotho, Malawi, Mozambique, South Africa, Swaziland, Tanzania, Uganda, Zambia and Zimbabwe.
Position Purpose
The Deputy Director, Funds Management will be responsible for all aspects of the grant management process and financial oversight of the grants. S/he will play an important role in coordination with other members of the project team in provision of capacity development services to the grantees, as needed. S/he will be responsible for interpretation and support in compliance with funder rules and regulations and Pact’s policies. S/he will oversee a team of Grants and Finance Officers, reporting to the Project Director.
Key Responsibilities
Specific Duties and Responsibilities:
Sub award Administration
•Develop subgrant award documents compliant with donor requirements and Pact standard templates and work closely with Pact HQ Agreement Management team to execute quality sub awards.
•Oversee, and administer as needed, the sub award management activities including pre-award assessments, negotiation, financial management, modifications, and closeout.
•Recommend capacity building of grantees and/or special award conditions based on pre-award assessments and performance reports. Monitor implementation of special award conditions.
•Work with members of the team to assess, monitor, and manage subgrantee risk at regular intervals.
•Select the appropriate type of grant agreement to the sub-grantee based on preaward assessment and other applicable factors, and ensure proper negotiation of the terms and conditions with the sub-grantees.
•Assist Project Director with obtaining approval of subgrantee budgets, Statement of Work, and any modifications thereto by the DOS Grants Officer.
•Utilize Pact’s sub award management system (Salesforce) and accounting system (Serenic NAV) for sub award issuance, management, and reporting. Ensure that all required documentation is available and stored as per Pact regulations.
•Oversee budget management of projects’ subgrant pool. Work closely with the Finance Officer to ensure accurate and timely disbursement of advances and liquidation of sub award expenses.
•Ensure timely training of grantees and Pact staff to understand and comply fully with donor standards. Lead or coordinate with in-country staff, kick off meetings with grantees to review terms of the sub award. Develop training materials and carry out regular trainings of grantee partners.
•Review Annual Audited Accounts from all fund recipients and verify that OGAC funds were expended in accordance with the agreed terms of the grant.
•Ensure that office systems for grants and contracts administration are maintained and that regular reports and on demand reports are provided within Pact and to Funder as requested.
•Support closeout of awards, including preparation of final inventories, property disposition, etc.
•Provide effective performance management, mentoring, and coaching for staff under his/her direct supervision.
•Perform other duties as assigned.
Basic Requirements
Required Qualifications:
•Bachelor’s degree.
•At least 5 years of progressively responsible grants management experience.
•Experience managing sub award design and administration.
•Knowledge of Department of State rules and regulations as related to grants and 2 CFR 200 and 2 CFR 600.
•Experience assessing the responsibility and grant-worthiness of organizations through financial statements, audits, and other documentation presented in a proposal or in support of an award.
•Strong understanding of budgets and financial reporting.
•Strong interpersonal, team building skills, planning and time management skills.
•Facilitation and presentation skills, including the ability to present to small and large audiences.
•Ability to multitask with ease, adapting to frequently changing priorities, and able to problem-solve.
•Good negotiating and conflict resolution skills.
•Oral and written fluency in English.
Preferred Qualifications
•Salesforce and Serenic NAV administration skills highly desirable.
•Previous experience in managing or implementing challenge or innovation funds.
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