Japanese company is looking for HR and Administrative Assistant.
Summary:
Perform a wide range of HR and administrative, clerical support activities for the department and/or the organization to facilitate the efficient operation of the organization.
Main Responsibilities:
HR Duties (30%)
- Provide general clerical and administrative support to the Human Resources; compose and type letters, memoranda, and other correspondence related to assigned human resources programs and activities; prepare a variety of reports including technical reports and status reports pertaining to human resource management programs and activities.
- Plan and coordinate recruitments and examinations; prepare job announcements and advertisements; notify candidates of application/employment status.
- Maintain eligible candidate lists; provide names of eligible candidates to department representatives upon appropriately approved requests.
- Coordinate post-offer pre-employment physicals, drug screens or other pre-employment screenings as may be required.
- Maintain personnel records ensuring timely and accurate records.
Administrative Duties (70%)
- Receive, direct and relay telephone, mails and visitors.
- Contact couriers to set up scheduled pick-up and sign whenever packages are delivered.
- Prompt response to e-mails and inquiries of clients or co-workers.
- Assist to arrange the company meetings and events.
- Assist all aspects of the office processing including data input, PC operations, and filing.
- Make summary of monthly business schedule and submit.
- Responsible for purchasing of office supplies and kitchen supplies that includes checking stocks weekly.
- Assist any purchase as necessary.
- Communicate with vendors as necessary.
- Assists price comparison for supply purchases.
- Assist year-end check of Company Asset with Accounting Department.
- Assist to manage the office equipment and vending machines.
- Assist to manage the security, fire alarm, IT network of the facility.
- Assist to manage cleaning, waste collection, exterminating insects and landscaping.
- Assist to manage IT maintenance.
- Help accounting works as necessary: Data entry and check stuffing.
- Editor, Illustrator, Interviewer, and Recorder for Company Quarterly Newsletter.
- Create shipping labels and mail out documents and packages using USPS mailer, via USPS and couriers.
- Edit messages (speeches, emails, reports, etc.) for various departments.
- Assist seasonal promotional items (calendars / holiday cards)-purchase to mail out.
- Assist internal/external company’s event.
- Take lunch orders as needed.
- Assist to arrange flight/hotel/transportation as necessary for all travelers of office. (Co-workers/Visitors/etc.).
- Assist Japanese new comers to live in the US with regard to hospital, education, food shop, driver’s license and so on.
- Assist Japanese language class to employees.
- Support extracurricular functions like Green Project, Employee Wellness Program, etc.
- Miscellaneous matters
Qualification
- 2 years of college level course in Human Reousrce, Business or closely related field.
- Must have 2+ years of General Human Resources experience.
- Literate in MS Office: Word, Excel, Power Point, and Outlook
- Ability to communicate, receive and understand instructions regarding duties to be performed
- Good team player
This is Temp-Perm position (Temp term is expected to be 6-12 months). After successful performance, it’ll be a permanent position.
Working hour is 9-6pm, but can be flexible (7am to 7pm, core hours 10-4pm).
Please apply online if you’re interested and qualified for this opening.
Job Type: Temporary
Salary: $18.00 /hour
Required experience:
Required education:
» Apply Now
Please review all application instructions before applying to Quick USA, Inc..
|
|
» Apply Now
Please review all application instructions before applying to Quick USA, Inc..
|
EmoticonEmoticon