Under basic supervision, processes Yuma Police Department (YPD) Officer reports, enters data into secure computer databases, and scans, copies and distributes police reports according to established procedures; performs research and provides information within scope of authority.
ESSENTIAL FUNCTIONS: — Essential functions, as defined under the Americans with Disabilities Act, may include any of the following representative duties, knowledge, and skills. This is not a comprehensive listing of all functions and duties performed by incumbents of this class; employees may be assigned duties which are not listed below; reasonable accommodations will be made as required. The job description does not constitute an employment agreement and is subject to change at any time by the employer. Essential duties and responsibilities may include, but are not limited to, the following:
- Performs basic clerical and administrative duties in accordance with YPD policy and procedures, including data entry, record keeping, preparing and processing documents; performs duties within scope of authority and YPD standards; duties may vary according to job assignment.
- Scans, copies and distributes police reports; reviews reports and redacts confidential information; enters and validates reports and information into Arizona/National Crime Information Centers (ACIC/NCIC) databases.
- Validates, searches and verifies information in the Arizona Criminal Justice Information System (ACJIS).
- Provides information, instructions and assistance to the public and others having business with YPD; assists customers with requests, applications, government forms and other documents.
- Collects statistical data and compiles data for reports; receives and sends information to and from other agencies; maintains records and files.
- Performs bookkeeping and accounting functions and receives and tracks payments.
- Provides standard administrative and secretarial support, including supplies inventory.
- Supports the relationship between the City of Yuma and the general public by demonstrating courteous and cooperative behavior when interacting with citizens, visitors, and City staff; promotes the City goals and priorities, and complies with all City policies and procedures.
- Maintains absolute confidentiality of work-related issues and City information; performs other duties as required or assigned.
MINIMUM QUALIFICATIONS
Education, Training and Experience Guidelines
High School Diploma or GED equivalent; AND one year of clerical and computer experience; OR an equivalent combination of education, training and experience. Must pass a polygraph and background check.
Knowledge of:
- City organization, operations, policies and procedures.
- Applicable state and Federal rules and regulations, governing law enforcement records management.
- Procedures for the management of official documents.
- Principles of record keeping and records management.
Skill in:
- Maintaining accurate records in compliance with YPD procedures.
- Dealing tactfully and courteously with individuals seeking information about YPD activities.
- Operating a personal computer utilizing specialized software, and entering information into a computer system with speed and accuracy.
- Following and communicating verbal and written instructions.
LICENSE AND CERTIFICATION REQUIREMENTS
A valid Arizona State Driver’s License may be required. Terminal Operator Certification for access to Arizona Criminal Justice Information System (ACJIS), including ACIC/NCIC is required within six months of hire.
PHYSICAL DEMANDS AND WORKING ENVIRONMENT
Work is performed in a standard office environment. May occasionally be required to bend, reach, stoop, and lift objects.
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